Report To: Finance + Facilities Committee, Board of Health
Prepared By: Shanna O’Dwyer, Manager, Finance
Reviewed By: David Kingma, Director, Administrative Services
Submitted by: Dr. Nicola Mercer, Medical Officer of Health & CEO
Subject: 2018 SECOND QUARTER FINANCIALS
(a) That the Finance + Facilities Committee makes recommendation to the Board of Health to receive the 2018 Third Quarter Financials, as presented, for information.
Wellington-Dufferin-Guelph Public Health’s (WDGPH) annual budget consists of several subbudgets based on the way funding is provided. The sub-budgets have been numbered and these numbers have been used consistently throughout this report. The main budget of the organization consists of the sub-budgets numbered (1) through (7) below. In addition to the main budget, WDGPH receives several community grants for projects which are aligned with and build upon the work of WDGPH in the community. These community grants are numbered (8) through (12) below.
|1||Cost-shared Mandatory Programs||Ministry of Health and Long-Term
Care (MOHLTC); City of Guelph;
County of Wellington; County of
|2||Cost-shared Related Programs||MOHLTC; City of Guelph;
County of Wellington; County of
|100% Funded Sub-budgets|
|3||100% MOHLTC Funded
|4||Healthy Babies Healthy Children||Ministry of Children and Youth
|5||Preschool Speech and Language||MCYS||March 31st|
|6||Inclusion Support Services||County of Wellington||December 31st|
|7||Canadian Prenatal Nutrition
|Public Health Agency of Canada
|8||Poverty Elimination Task Force
|City of Guelph, County of
Wellington, United Way
|9||Children’s Report Card||County of Wellington||December 31st|
|10||Evidence Informed Planning
|Dufferin Coalition for Kids||March 31st, 2019|
|11||Preventing Cannabis Harms
Through A Youth Driven
|Gambling Research Exchange
|March 31st, 2019|
|12||Mental Health and Addictive
Disorders Prevention Program for
Grade 7 Students
|Gambling Research Exchange
|March 31st, 2019|
|13||Energize Guelph||City of Guelph||December 31st, 2018|
|14||One-Time Grants||MOHLTC||March 31st|
The 2018 budget which was approved by the Board of Health on February 7, 2018 included subbudgets (1), (2), and (3) above. These sub-budgets, along with the One-Time Grant requests (14) were submitted to the MOHLTC via the Annual Service Plan and Budget Submission on March 5, 2018.
The provincial funding approval from the MOHLTC was received on May 7, 2018. Details of approved funding can be found in the Finance + Facilities Committee Report – BH.04.JUN1418.R11 – 2018 MOHLTC Funding Approval.
PUBLIC HEALTH AND/OR FINANCIAL IMPLICATIONS:
Appendix “A”: Cost-shared Mandatory Programs (1)
Cost-shared Mandatory Programs are the public health programs and services that are funded by the MOHLTC and the three obligated municipalities under Regulation 553 of the Health Protection and Promotion Act (HPPA): the County of Wellington, the County of Dufferin, and the City of Guelph. Boards of health are responsible for allocating this funding to meet the requirements of the HPPA, the Ontario Public Health Standards (OPHS) and Protocols, and the Accountability Framework, according to local needs and priorities.
Current Net Position:
A number of significant events and factors over the course of the year have impacted the Agency’s current net position. These include:
- receipt of approx. $360,000 in unexpected additional provincial funding
- receipt of approx. $50,000 for a onetime grant earmarked in the budget for the Enterprise resource Planning (ERP) software project planning and tendering
- receipt of approx. $97,000k for the new vision screening program
- savings of approx. $45,000 in exit-related costs for the Shelldale and Mount Forest facilities
- an additional lump sum payment for the building loan
Taken together, these factors have helped contribute to both a positive operating variance for the first nine months of the Agency’s fiscal year, and a forecasted annual surplus of approximately $100,000 - $200,000.
Appendix “A” represents the statement of revenue and expenditures for the nine months ended September 30, 2018, for the Cost-Shared Mandatory programs. Budget to actual variances of greater than $100,000 are explained below:
Salary and benefits expenses were $805,913 less than budgeted due to vacant positions and leaves of absence (medical and parental leaves). A significant contributor to this variance is the AMOH role, which was added with the increased provincial funding received in the 2018 MOHLTC funding approval and which was vacant until September 6, 2018 (gapping to September 6th was $135,007). Over and above the AMOH position, an additional $97,000 in increased provincial funds were received and is also contributing to the salary variance. Salary and benefits variances (funds from leaves and vacant positions) are commonly referred to as “gapping dollars.” There is an internal process in place for ensuring effective utilization of these variances within the organization to ensure that WDG is able to maintain effective service levels.
Program materials and supplies expenses were $103,643 less than budgeted for period. Major contributors to this variance are lower than budgeted data costs (recoveries from partners have already been received for the purchase of shared data but the expense has not yet been processed, contraceptives purchases (now covered by OHIP + for those under 25), condoms, and non-publicly funded vaccines.
Information and IT equipment expenses were $264,030 less than budgeted for the period, mainly due to funds budgeted in Q1 and Q2 for the IT equipment replacement cycle and IT projects which are underway, but which expenditures will not be incurred for until the fourth quarter. These projects include the procurement of Enterprise Resource Planning software, security for mobile device management, and Microsoft Office 365 licensing as well as computer hardware evergreen cycle costs.
Appendix “B”: All Other Programs (2 – 12)
Appendix “B” presents the funding received and expenditures made for the period for all other ongoing programs/initiatives at WDGPH. For these programs funding is recorded as it is received (on a cash basis) throughout the year. Accruals and deferrals are made as required only at year-end. The timing of receipt of funding may not correspond to the planned expenditures for that funding (for example, in the case of the Vector-Borne Diseases program, funding is flowed evenly throughout the year, but a large portion of that funding is spent over the summer months for mosquito larvaciding).
Funds received for all programs/initiatives are expected to be fully spent in 2018.
A description of each of the programs on Appendix “B” follows:
MOHLTC Cost-shared Related Programs
Vector Borne Diseases – funding provided for this program must be used for the ongoing surveillance, public education, prevention and control of all reportable and communicable vector-borne diseases and outbreaks of vector-borne disease, which include, but are not limited to, West Nile Virus and Lyme Disease.1
Small Drinking Water Systems – this funding is provided to support the ongoing assessments and monitoring of small drinking water systems. Under this program, public health inspectors are required to conduct new and ongoing site-specific risk assessments of all small drinking water systems within the oversight of the Board of Health; ensure system compliance with the regulation governing the small drinking water systems; and ensure the provision of education and outreach to the owners/operators of small drinking watersystems.1
MOHLTC 100% Funded Related Programs
Needle Exchange – This funding is provided for the purchase of needles and syringes, and their associated disposal costs, for the Board of Health’s Needle Exchange Program.1
Enhanced Food Safety – This initiative was established to augment the Board of Health’s capacity to deliver the Food Safety Program.1
Healthy Smiles Ontario – This program provides prevention and basic treatment services for children and youth from low-income families who are 17 years of age or under and who do not have access to any form of dental coverage.1
Infectious Diseases Control Initiative –This funding is provided for the sole purpose of monitoring and controlling infectious diseases and enhancing the Board of Health’s ability to handle and coordinate increased activities related to outbreak management.1
Smoke Free Ontario – This funding is provided in support of the government’s Healthy Change Strategy and Action Plan. The Smoke-Free Ontario Strategy is a multi-level comprehensive tobacco control strategy aiming to eliminate tobacco-related illness anddeath by preventing experimentation and escalation of tobacco use among children, youth and young adults; increasing and supporting cessation by motivating and assisting people to quit tobacco use; and protecting the health of Ontarians by eliminating involuntary exposure to second-hand smoke.1
Electronic Cigarettes Act – This funding was provided for the implementation and enforcement of the Electronic Cigarettes Act (ECA).
Enhanced Safe Water – The purpose of this initiative is to increase the Board of Health’s capacity to meet the requirements of the Safe Water Program Standard under the OPHS.1
Chief Nursing Officer – Funding is provided for the Chief Nursing Officer position at WDGPH. The purpose of the Chief Nursing Officer position in each Board of Health is to enhance the health outcomes of the community at individual, group and population levels, through contributions to organizational strategic planning and decision making; by facilitating recruitment and retention of qualified, competent public health nursing staff and by enabling quality public health nursing practice.1
Infection Prevention and Control Nurse – This funding is provided to contribute to the cost of a Public Health Nurse, and the majority of the nurse’s time must be spent on infection prevention and control activities.1
Social Determinants of Health Nurses Initiative – With this funding, public health nurses with specific knowledge and expertise on social determinants of health and health inequities issues will provide enhanced supports internally and externally to the Board of Health to address the needs of priority populations impacted most negatively by the social determinants of health in the Board of Health area.1
MOH/AMOH Compensation Initiative – Funding is provided by the Province to subsidize the salary/benefits/stipends for the Medical Officer of Health to ensure compensation falls within the salary ranges outlined in the 2012 Physician Services Agreement and subsequent addendums to that agreement.1
MCYS Funded Programs
Healthy Babies Healthy Children – The MCYS provides funding for this program with the goal of helping children get a healthy start in life. The program does this by helping infants and children up to age six and their families through screening and assessments, supports for new parents and help in finding community programs and resources.2
Preschool Speech and Language – As the lead agency for the Wellington-Dufferin-Guelph area Preschool Speech and Language Program, WDGPH coordinates the provision of speech pathology services delivered by Groves Memorial Community Hospital, North Wellington Health Care Corporation and St. Joseph’s Health Centre. This funding has a fiscal year of April to March.
County of Wellington Inclusion Support Services - This funding is provided by the County of Wellington for a program called Inclusion Support Services (ISS). ISS funds Speech Language Pathologists (SLPs) in licensed childcares to provide support to staff to integrate children with language challenges fully into their programs.
Canadian Prenatal Nutrition Program - This funding is provided by the PHAC, on an April to March fiscal year, to deliver a comprehensive program to promote and support optimal nutrition and health in pregnant and early postpartum women who live in difficult life situations.3
Other Community Grants - Various other community grants are provided by the municipalities served by WDGPH and other community partners, including: United Way Wellington-Dufferin Guelph, Dufferin Coalition for Kids, and Gambling Research Exchange Ontario. The work undertaken with this funding aligns with the mandate of WDGPH under the OPHS.
Appendix “C” – One-time Grants
Appendix “C” presents the one-time grants approved as part of the 2017 Provincial Funding Approval which were deferred to the first quarter of 2018 in accordance with the funding approval provided by the MOHLTC, as well as the approved 2018 one-time grants. The 2018 one-time grants were approved for use between April 1, 2018 and March 31, 2019.
Appendix “A” – Statement of Revenue & Expenditures for the nine months ended September 30, 2018 – Cost-Shared Mandatory Programs
Appendix “B” – Q3 Financial Report 2018: All Other Programs
Appendix “C” – Q3 Financial Report 2018: 100% MOHLTC Funded One-Time Grants
1. Ontario. Ministry of Health and Long-Term Care. Financial Planning, Accountability and User Guide for Program-Based Grants for Mandatory and Related Public Health Programs and Services; 2015.
2. Ministry of Children and Youth Services [homepage on the Internet]. Available from: http://www.children.gov.on.ca/htdocs/English/topics/earlychildhood/healt….
3. Canada. Public Health Agency of Canada. Canada Prenatal Nutrition Program Contribution Agreement; October 2013.
Wellington-Dufferin-Guelph Public Health
Statement of Revenue and Expenditures
Total Cost-Shared Mandatory Programs
For the Nine-Months Ended September 30, 2018
% of Annual Budget
|Municipal and provincial funding|
|MOGLTC - Base funding||12,345,700||9,259,275||9,259,273||(2)||0.0%|
|City of Guelph||3,835,365||2,876,523||2,876,524||1||0.0%|
|County of Wellington||2,647,492||1,985,619||1,985,619||0||0.0%|
|County of Dufferin||1,791,643||1,343,732||1,343,732||0||0.0%|
|Total municipal and provincial funding||20,620,200||15,465,149||15,465,148||(1)||0.0%|
|Transfers from reserves||22,333||16,750||0||(16,750)||-100.0%|
|Total other revenue||42,333||31,750||30,727||(1,023)||4.8%|
|Employee salaries, wages and benefits||15,113,758||11,206,262||10,400,349||805,913||7.2%|
|Board/volunteer training and recognition||38,500||24,425||15,128||9,297||38.1%|
|Office expenses, printing, postage||172,108||134,372||95,394||38,978||29.0%|
|Professional and purchased services||939,168||694,352||595,787||98,565||14.2%|
|Program materials and supplies||511,922||364,375||260,732||103,643||28.4%|
|Information and IT equipment||776,233||658,223||394,193||264,030||40.1%|
|Transfers to Reserve Funds||380,918||380,918||380,918||0||0.0%|
|Total net operating costs||21,080,652||15,804,339||14,279,132||1,525,207||9.7%|
|Total net expenditures after expenditure recoveries||20,662,533||15,504,914||13,992,379||1,512,535||9.8%|
|Excess of revenue over expenditures||0||(8,015)||1,503,496||1,511,511|
* Variances greater than $100,000 are explained in the body of the accompanying report.
|Program/Initiative Name||Provincial/Municipal Split||Fiscal Year-end||Provincial Funding Approved||Municipal Funding Approved||“Other” Funding Approved||Total Program/Initiative Budget||Funding Received to Date||Expenditures Incurred to Date||Excess (Deficiency) of Funding over Expenditures||Expected Surplus (Deficit) at Year-End|
|Vector-Borne Diseases (2)||Cost-Shared||December 31st||150,700||57,762||0||208,462||156,345||175,689||(19,344)||0|
|Small Drinking Water Systems (2)||Cost-Shared||December 31st||40,600||14,745||0||55,345||41,512||40,847||665||0|
|Needle Exchange (3)||100% Provincial||December 31st||61,000||0||0||61,000||45,742||25,079||20,663||0|
|Enhanced Food Safety (3)||100% Provincial||December 31st||40,300||0||0||40,300||30,223||30,303||(80)||0|
|Healthy Smiles Ontario (3)||100% Provincial||December 31st||817,400||0||0||817,400||613,046||569,678||43,368||0|
|Infection Control (3)||100% Provincial||December 31st||333,400||0||0||333,400||250,054||245,677||4,377||0|
|Smoke Free Ontario (3)||100% Provincial||December 31st||409,500||0||0||409,500||307,119||296,318||10,801||0|
|Electronic Cigarettes Act (3)||100% Provincial||December 31st||19,200||0||0||19,200||14,400||6,952||7,448||0|
|Harm Reduction Program Enhancement (3)||100% Provincial||December 31st||150,000||0||0||150,000||112,500||96,333||16,167||0|
|Enhanced Safe Water (3)||100% Provincial||December 31st||21,600||0||0||21,600||16,200||17,589||(1,389)||0|
|Chief Nursing Officer (3)||100% Provincial||December 31st||121,500||0||0||121,500||91,131||89,429||1,702||0|
|Infection Prevention and Control Nurse (3)||100% Provincial||December 31st||90,100||0||0||90,100||67,573||66,497||1,076||0|
|Social Determinants of Health Nurses (3)||100% Provincial||December 31st||180,500||0||0||180,500||135,375||133,217||2,158||0|
|MOH Compensation (3)||100% Provincial||December 31st||83,710||0||0||83,710||62,640||61,257||1,383||0|
|Healthy Babies Healthy Children (4)||100% Provincial||December 31st||1,567,992||0||0||1,567,992||1,176,497||1,119,803||56,694||0|
|Preschool Speech and Language (5)||100% Provincial||March 31st||1,013,216||0||60,376||1,073,592||567,322||550,565||16,757||0|
|County of Wellington Inclusion Support Services (6)||100% Municipal||December 31st||0||375,936||0||375,936||567,322||274,120||9,836||0|
|Canadian Prenatal Nutrition Program (7)||100% PHAC||March 31st||0||0||63,410||63,410||15,853||22,440||(6,587)||0|
|External Projects* (8, 9, 10, 11, 12, 13)||Various funders||December 31st||0||221,892||154,639||380,619||359,546||185,809||173,737||0|
Wellington-Dufferin-Guelph Public Health APPENDIX “C”
Q3 Financial Report 2018
100% MOHLTC Funded One-Time Grants (14)
|Name of Grant||Budget Year of Grant Approval||Fiscal Period for Eligible Expenditures||Approved 2017
Funding deferred for
use up to March 31,
|Panorama||2017||April 1, 2017 to March 31, 2018||97,200||92,269||4,931||0|
|Purpose Built Vaccine Refrigerator||2017||April 1, 2017 to March 31, 2018||2,167||0||2,167||0|
|Guelph Clinic Dental Equipment||2017||April 1, 2017 to March 31, 2018||20,000||20,000||0||0|
|HSO Project Manager||2017||April 1, 2017 to March 31, 2018||75,000||50,266||24,734||0|
|Reprocessing Room in a Box||2017||April 1, 2017 to March 31, 2018||7,362||6,681||681||0|
|Needle Exchange Program Initiative||2017||April 1, 2017 to March 31, 2018||38,402||38,402||0||0|
|Enterprise Resource Planning Software Procurement||2018||April 1, 2018 to March 31, 2019||50,000||19,015||0||30,985|
|Adverse Childhood Experiences Survey||2018||April 1, 2018 to March 31, 2019||10,000||0||0||10,000|
|Preconception Health Risk Assessment||2018||April 1, 2018 to March 31, 2019||30,000||10,035||0||19,965|
|Vision Screening||2018||April 1, 2018 to March 31, 2019||97,000||4,669||0||92,331|
|Flu Response||2018||April 1, 2018 to March 31, 2019||75,000||65,249||0||9,751|
|Public Health Inspector Practicum Program||2018||April 1, 2018 to March 31, 2019||10,000||10,000||0||0|