April 12, 2016 Personnel Committee Meeting Minutes

April 12, 2016 - 1:30 p.m. – 2:30 p.m.

Guelph Trillium Room 

Present: Keith Perron (Chair), Margaret Abbink, Doug Auld, June Hofland, Nancy Sullivan and Allen Taylor

Regrets: Rose Ann Doyle.

Staff: Dr. Mercer, Liz Bowden, Andrea Roberts and Sylvia Muir (Recording Secretary)

Guests: NONE. 

1. Call to Order

K. Perron called the meeting to order at 1:30 p.m.

2. Changes and/or additions to the Agenda

3. Approval of Minutes

4. Presentation(s)

• NONE.

5.  Personnel Committee Report(s)

BH.05.APR1216.R01 – Staff Training

(1:32) J. Hofland arrived. 

Dr. Mercer reviewed Personnel Committee Report BH.05.APR1216.R01 – Staff Training, as follows:

• This is a new report for WDGPH and any feedback is welcome to inform future reporting.
• Report provides a high-level summary of types of staff training completed in 2015.
• Appendix “1” was amended and re-circulated with the acronyms defined. 

Committee requested that future Reports identify all mandatory training that has been completed. 

6. Terms of Reference

Dr. Mercer advised that the Terms of Reference have been substantially revised to reflect the new role of the Committee. Required Changes:

• Committee name change from “Personnel” to “Human Resources” to more accurately describe the role of the Committee.

​Duties and Responsibilities:

• 2 nd bullet – 1 st line, delete the words “Consult and”;
• 2 nd bullet – 2 nd line, delete the word “staff” and replace with the word “employees”; and
• 2 nd bullet – 2 nd line, delete the words “except those governed by a separate contract”.

Under Negotiations:

• 1 st bullet – 1 st line, delete the words “ Consult and”;
• 1 st bullet – 1 st line, delete the word “contract” and replace with the word “collective”;
• 2 nd bullet – delete the entire bullet;
• 3 rd bullet – delete the entire bullet;
• 4 th bullet – delete the entire bullet;
• 5 th bullet – delete the entire bullet; and
• 6 th bullet – 2 nd line, delete the words “with the union”.

Accountability:

• Under i – 1 st line, delete the word “them” and replace with the words “the Committee”;
• Under i – 2 nd line, delete the word “Chair” and replace with the words “Human Resources Committee”; and
• Under ii – Delete the entire sentence and replace with the following: “To ensure that the Recording Secretary forwards and/or posts minutes, as approved by the Human Resources Committee, on a secure website, for access by all members of the Board of Health.” 

Quorum:

• After the word ‘Board”, insert Clause 7.10 – Quorum from the BOH By-Law No. 1, as follows:

“A majority of the members of a Committee constitutes a quorum for that Committee. Quorum does not include ex-officio Committee members, including the Board Chair if attending in an ex-officio capacity or Board members who have not been appointed by the Board to that Committee but who have exercised their right to attend. The Chair of the Committee is counted as a member of the Committee for purposes of determining quorum, but does not have to be present for the meeting to proceed or for quorum to be reached.” 

7. Discussion(s)

• NONE.

8. Closed Session:

• To approve the Closed Session Personnel Committee Minutes of November 18, 2015.
• Closed Session Personnel Committee Report BH.05.APR1216.R02 – Summary of Staff Changes.
• Closed Session Personnel Committee Report BH.05.APR1216.R03 – Human Rights Complaint Update.

(2:17) 

Present: Keith Perron (Chair), Margaret Abbink, Doug Auld, June Hofland, Nancy Sullivan and Allen Taylor. Regrets: Rose Ann Doyle.
Staff: Dr. Mercer, Liz Bowden, Andrea Roberts and Sylvia Muir (Recording Secretary).
Guest(s): NONE

CLOSED SESSION MINUTES TO BE PROVIDED UNDER SEPARATE COVER.

(3:08) Returned to Open Session. 

Motion(s) brought forward from Closed Session:

9. Next Meeting

►Tuesday June 7, 2016, from 1:30 – 3:00 p.m., in Guelph.

10. Adjournment

at 3:09 p.m